Right in the middle of preparing for a big meeting, the office copier decides to take a break. That scenario must sound like a true nightmare. But a copier lease could be your way out of these jams. It’s like renting – you pay as you go, which means no upfront costs to drain the coffers. You also get to hand off the headache of maintenance and updates. If that sounds good, you surely want to know more about copier leases.

Why A Copier Lease Makes Sense

Let’s talk about money, which is the primary concern in business. Saving money is one of the best reasons to lease over buying. So, it’s worth looking into that more in-depth.

No Big Upfront Costs

Having a copier lease means you avoid a big upfront payment. Instead, you subscribe to pay monthly, and that’s it. This makes budgeting a lot easier because you know exactly what you’re paying each month and there are no curveballs.

Keep Your Cash Flexible

Leasing a copier means you don’t tie up your money in a big purchase. This way, you keep your business nimble — ready to jump on opportunities or handle unexpected costs without sweating. If you already have other, more significant costs in mind, then a lease is a good way to handle those first.

Potential Tax Perks

When tax season rolls around, a copier lease might just be a hidden gem. While that’s not always the case, generally, you can deduct lease payments as a business expense, which might give you a nice deduction on the taxes.

Upgrades on Tap

One of the best parts about leasing is that you typically get to upgrade to newer models as part of the agreement. Therefore, the lease keeps your office up-to-date without extra hassle. If you were to buy, this convenience wouldn’t be on the table.

Free Maintenance

Forget about repair costs or hunting for a service technician when your copier gives up. Most leases include maintenance, which means help is a phone call away. You don’t have to try to fix it yourself.

Tech Updates Are No Problem

Technology changes fast, really fast. A copier lease makes keeping up with it something you almost don’t have to think about. Most leases let you swap the old model for a newer one every few years. Your business can always have the latest model and handle whatever document.

Features to Consider

Now, if you’re sold on the idea of a copier lease, you probably have questions about what features to look for. After all, there are several tiers of leases and copiers for different purposes.

Jack of All Trades

A top-notch copier is also a machine that can print, scan, and handle emails along with basic copying. The best ones are multi-purpose and ready to tackle tons of tasks without cluttering up space with multiple devices.

Plays Well With Others

When choosing a copier, think about how it will fit with the technology you already use. A good copier should easily connect to your existing network, almost like it’s always been there. No need for tech headaches or calls to IT; it should be as simple as plug and play.

Kind to Your Wallet

An energy-efficient model is good for the planet and for your bills, too. These copiers use less power, which means lower energy bills every month, which also sounds great for the bottom line.

Quiet Worker

No one likes a noisy office, so look for a copier that whispers while it works. A quiet machine keeps the peace in your office, allowing everyone to focus better without the constant buzz or rattle of a loud copier.

Fast, Not Furious

In the middle of a busy workday, speed matters. A fast copier can handle large jobs quickly, reducing the time you spend waiting at the machine. When it’s fast, office workers get more done in the same amount of time.

Maintenance Is Not Your Problem

One of the best parts about leasing is that you’re not alone when things go sideways. Most leases include a service deal as a part of the contract, so help is a call away if the machine acts up.

Usually Covered In The Lease

Let’s also look at what is generally a part of the lease or what bonus features you will be paying for.

Regular Tune-Ups

Regular tune-ups for a copier are just as vital as they are for a car. With a leased copier, check-ups avoid “oh no” moments when the copier decides to jam or quit right when you need it most.

They Do Repairs

A jammed paper tray or a malfunctioning touch screen is yesterday’s concern. You needn’t worry about repairs with a copier lease. Big fixes, small adjustments—the service providers take care of it all.

Supplies Included

Sometimes, it’s the little things—like not having to worry about running out of toner or paper. Some leases throw in these essentials, so you always have supplies on hand. Double-check your copier lease terms to see if they’re included so you’re never caught by surprise.

Stress-Free Upgrades

With a lease, when a newer, faster model hits the market, you can often upgrade in no time. This means your office always has the best tools without the pain of selling off old equipment.

Zero Downtime Guarantee

Look for a copier lease that has a zero downtime guarantee. This means if your copier breaks down, they’ll provide a temporary replacement or fast repair.

Good for the Planet, Too

Leasing can be greener, too. Regular updates mean more efficient use of energy, and many leasing companies make an effort to fix up and reuse older models.

Consider Copiers Etcetera for Your Next Copier Lease

If you’re around Mill Creek and think it might be a good idea to get a new copier lease, see what Copiers Etcetera has in stock for you. Get what works for you without fuss with us. Go to our contact page, and reach out to us to talk about what you want and how to make it happen. You can also check out our blog for more office supplies and use cases.

Leasing a copier is practical, relatively stress-free, and simplifies your day-to-day work. It lets you handle bigger jobs and forget about technical glitches.