We’re still far from a paperless business world. Still, the digital revolution is forcing businesses to be swifter and more efficient. This is why you can’t afford to use outdated equipment that would stunt your business growth. Multifunction printers help businesses stay up-to-date with the latest and most structured processes. They help minimize costs and supercharge your team’s productivity. A solid printer can make a world of difference to your workflow and let you do more with less. Not convinced? Have a look at some of the ways that multifunction printers help businesses evolve.

1. Multifunction Printers Reduce Operating Costs

Most offices can’t function with just one small printer. You’ll need an entire fleet to take care of your documents without having people standing in line to use the printer. Such a fleet comes at a cost, and it still may not do everything you need because of limited functions.

Multifunction printers solve these issues. It’s far more cost-effective to have one multifunction printer than several devices. It can be a printer, copier, and fax machine in one, which is more convenient than splitting these functions among different equipment.

Plus, the more equipment you have, the higher the chance of malfunctions. A single issue might not burn a hole in your pocket, but these costs add up over time and can make up for a significant chunk of your budget.

This isn’t the case with multifunction printers, especially if you invest in a high-quality, reliable option. As mentioned, they can consolidate your equipment into one capable solution so that you don’t have to use and maintain several pieces of equipment at once. Plus, they require fewer supplies than multiple devices, offering additional cost cuts.

Finally, it’s not just money you’ll save. Multifunction printers can tighten your workflow and save quite a bit of time. But more on that a bit later in the article.

2. Less Energy, Greater Sustainability

How high are your energy bills? Have they increased over the past few years or even months? There’s a high chance this is the case, and it will likely continue to happen.

The reason for this is simple – single-function printers usually aren’t energy efficient, especially if you use older models. They heat up quite quickly, which not only amortizes them faster but also drives up your energy bills.

Multifunction printers are usually engineered with energy efficiency in mind. Many contain useful features like sleep mode, duplex printing, and toner saver. They can also get more work done without overheating. Combining all of this makes it easy to see how multifunction printers can help reduce your energy bills.

Plus, social responsibility is among the main imperatives today’s businesses face. Saving energy doesn’t just mean lower bills, it also shows your business cares about the environment and knows how to do its part to protect it. As the importance of doing so will only increase in the future, a multifunction printer is an excellent step towards future-proofing your business.

3. Multifunction Printers Increase Productivity and Convenience

With traditional printing equipment, one person can use a device for one function at a time. Think about the time waste this creates every single day. Now think about the time you’ve been in business, and you’ll see that this inefficiency has likely cost you hours upon hours of work that could’ve been completed.

Modern multifunction printers let multiple users connect to a single device. Your team can do several tasks simultaneously, saving you quite a bit of time. They also don’t have to run around from copiers to printers and vice versa. Document processing becomes more efficient, freeing up time for more impactful work.

Moreover, small businesses often struggle with office space, as they can’t afford larger premises. Cramming the room with a bunch of equipment only adds to the problem. A multifunction printer is far more convenient and can save your office quite a bit of space.

4. Control and Transparency

Are your employees wasting your printer’s resources on unnecessary prints? This isn’t uncommon, and it only adds to your maintenance costs. The issue is that there’s no way to be certain if this is happening with many conventional printers.

A capable multifunction printer keeps activity logs, which lets you see exactly what your team has been doing on the printer. If you notice any unusual activity, there might be some inefficiencies worth looking into. This oversight is highly valuable, as it helps you better understand your office workflow and ensure there’s no waste.

More importantly, activity logs can act as an important layer of security. If you’re printing sensitive information, you can ensure it doesn’t reach anyone but the person assigned to it. Your critical information will stay protected, and you’ll have greater control over who can access it. The result will be minimal to no unauthorized or personal use.

Take Your Office Workflow to the Next Level

As you can see, there are many arguments in favor of multifunction printers over traditional options. As apps and software evolve, you shouldn’t forget the importance of upgrading your physical equipment.

A multifunction printer makes your business more efficient and agile. It saves the most critical resources like time and money, allowing you to allocate more of them to business growth. Of course, this will only happen if you choose a comprehensive printer that can achieve the above benefits.

If you’re unsure what printer would suit your Mill Creek office the best or have any other questions, don’t hesitate to contact us. Our expert team will answer all your questions and find the ideal solution for your needs.