It’s no secret that the world is going digital. No matter what industry your business may be in, there’s a good chance that many of your interactions and processes have also become digitized. Still, offices continue to deal with paper documents regularly—and this doesn’t seem to be changing anytime soon.

With this in mind, copiers are still valuable items even for the modern office. By having a better understanding of why copiers still have a place in the digital age, perhaps your business can get more out of its own equipment.

Why Copiers Remain a Trusted Tool for Modern Business

There are many reasons why copiers remain a trusted piece of equipment for modern businesses, even in situations where many company functions have been digitized in some way.

Your Clients May Not Be Paperless

For starters, as a business owner, you should never assume that any of your clients or leads have gone paperless or digital to the extent that you have. The last thing you need is to lose out on business or establish a lousy rapport with a potential new customer by making such an assumption. Because of this, you should always have access to a reliable copier so that when you do come across a client who doesn´t have the ability to, say, read PDF files electronically—you can provide them with a paper copy.

Copiers Are a Jack of All Trades

Today’s copiers are so much more than a machine to make paper copies of documents. Many copiers function as “all-in-one” machines that can accomplish many important tasks within your office. For example, some multifunction copiers (MFPs) can not only make copies, but also scan, fax, print, and even directly email documents. These extra functions can save your business time while avoiding the need for you to purchase additional equipment.

Increase Security and Peace of Mind

From a security standpoint, copiers still play an important role in the modern office as well. While it’s true that many businesses are making the switch to digital document storage, the reality is that having physical backups of your company’s most important files is never a bad idea. By relying on a computer or online hosting platform to store all your documents, you could actually be putting your business at risk. A quality copier makes it easier to keep records and copies of your company’s key documents in filing cabinets.

And when the time comes to digitize any of your documents, a copier with built-in scanning capabilities makes this a quick and easy process.

Save Money on Larger Printing/Copying Jobs

Finally, if your business needs to do any kind of substantial document printing, it’s almost always going to be cheaper per page to print from an all-in-one copier/printer than to print from a desktop printer. If your company relies on desktop printers, you could be wasting a lot of your hard-earned money on expensive ink and toner. Switching to a copy machine with print capabilities makes it faster to print in larger volumes while cutting down significantly on printing costs.

Copiers Have Come a Long Way: Key Benefits of Modern Devices

Compared to copiers from even just a few years ago, these machines have come a long way with plenty of innovations that save businesses time and money while making employees’ lives easier.

For instance, most business-rated copiers can print a minimum 50 pages per minute. This compares to the first copiers that maxed out at about eight pages per minute.

Many copiers these days also come with features to make life easier and more productive for businesses, such as the ability to staple and/or hole-punch documents as they are printed. This saves your employees manually doing this after copies have been made, which can free up valuable time.

Today’s copiers are also more environmentally friendly than ever before, making it easier for your business to do its part in protecting the environment. Many copy machines, for instance, have energy management options that include a sleep mode and the ability to print double-sided, which cuts down on paper consumption.

Why Leasing is a Great Option for Washington Businesses

If your business is ready to start harnessing the benefits of using a copier, you may want to consider leasing one in lieu of buying it outright. Specifically, leasing a copier allows you to get the quality machine your business wants and needs for a much lower cost than purchasing one. Meanwhile, leasing a copier can also come with tax benefits since you’ll be able to deduct 100% of your leasing costs from your business taxes.

Likewise, leasing instead of buying a copier allows you to enjoy a fixed monthly cost for your copying needs. Because maintenance and service of your copier are included, you won’t have to worry about surprise repair costs or other unexpected expenses throwing your budget off course.

The Bottom Line on Copiers in the Digital Age

As you can see, copiers still have a place in the modern office. They make life easier, from reducing printing costs to saving businesses money on additional equipment. And because many copiers are multifunctional, these machines can go above and beyond for your growing business.

If it’s not in your budget to buy a top-of-the-line copier outright or if you simply prefer the convenience of leasing a copier, our team is here to help. Whether you’re ready to add your first copier to your Mill Creek office or are looking to expand your existing fleet, we’ve got you covered. Reach out to the team at Copiers Etcetera Inc. today to learn more about what we can do for your business!