Let’s say you’ve decided a copier lease is the best choice for your business. Once you start looking at these machines, you’ll quickly realize there’s no fixed price for copiers for lease. The exact price (and other terms of your contract) will depend on several factors, including the type of copier you lease and your specific business needs. This also means you’ll have the opportunity to influence the negotiation process. Keep reading to learn how to successfully negotiate your copier lease contract and get the best possible deal for your business.

6 Tips for Negotiating a Contract for Copiers for Lease

Before moving to negotiation tips, let’s get one thing clear – negotiating a contract isn’t about getting the lowest possible price. If this is your goal, you can always find dealers offering rock-bottom prices but more than likely compromising on quality and service.

Given the benefits copiers for lease provide to small businesses, prioritizing value over cost savings is crucial. That’s why negotiating a lease contract should be about achieving a win-win contract that balances cost, quality, and service. Here are some tips on how to do this.

1. Choose a Reliable Copier Dealer

Without a trustworthy partner, any attempt to negotiate a fair deal will fail miserably. That’s why you should only pick reputable copier dealers with a track record of providing quality products and services. Do this, and the negotiation process won’t be challenging, as these dealers already have their clients’ best interests at heart.

Since their stellar reputation is on the line, they’re more likely to work with you in a transparent and fair manner.

But as important as reputation is, don’t forget to be practical as well. Choose a local copier provider, and you’ll always be able to rely on prompt service and support.

2. Enter the Negotiations in Good Faith

Transparency from your chosen copier dealer is undoubtedly a priority when negotiating copiers for lease. But this transparency should go both ways. You should be 100% honest about your needs and intentions and address your potential partner with nothing but respect.

This is the only way to achieve your desired results and present your business as a trustworthy partner in the long run.

3. Have a Clear Idea of Your Needs

You can’t negotiate a fair contract if you aren’t sure what that contract should entail. So, before entering any kind of negotiation, do proper research. Assess your current copying needs and get a clear idea of which features and services are essential for your business.

If you aren’t tech-savvy, you can always count on your chosen dealer’s representative to explain the technical aspects and all the services they offer. Then, you can reach an informed decision on the specific contract terms that align with your business goals and requirements.

4. Obtain Several Quotes

If you’re on a budget, it might be a good idea to obtain quotes from several copier lease companies. You can use these as a starting point when negotiating with your chosen dealer. Depending on the dealer, you might get the company to lower their prices to match these quotes.

Of course, you must remember to be reasonable during this step. Showcasing ridiculously low quotes in an effort to reduce the price can do more harm than good and make a wrong impression on your potential partner. Also, you should only use examples that match your exact needs and requirements. For example, there’s no use showing low prices for a black-and-white copier if you need a color one.

5. Get Familiar With the Terms of the Lease

Like any other contract, a copier lease has numerous terms and conditions you might never have previously encountered. So, before signing anything, make sure to read through the lease carefully and ask any questions that might come to mind.

Pay special attention to clauses like service termination and the number of service calls to ensure you understand all the implications and commitments involved in the lease.

This step can also help ease your mind if you think the final price is too high. By going through everything that price covers (e.g., warranty, maintenance, and consumables), you might realize that the value provided justifies the cost.

6. Be Willing to Compromise

Let’s be honest – no side in a negotiation process can get everything it wants. That’s why it’s called negotiation and not dictation. So, the process will go much smoother if you go into it willing to compromise. The goal is to find a solution both parties will be satisfied with or a win-win scenario if you will.

Both sides might have specific requirements on which they won’t budge. Still, by identifying common ground and being open to give-and-take, you will find your way toward a mutually beneficial copier lease contract.

Copiers for Lease or Rent: Which Should You Consider?

When looking to satisfy your office’s copying needs, you’ll have three options – copiers for lease, rent, or purchase. Since you’re reading an article about leasing these machines, let’s assume purchasing copiers is out of the question. This means you can either lease or rent a copier for your office. But which option is better?

There isn’t a one-size-fits-all answer to this question. It all depends on your specific needs. If your copying needs are short-term (e.g., a particular project or temporary workspace), renting a copier might be a better option.

However, if you need a long-term solution, only consider copiers for lease. In fact, these copiers are often referred to as “long-term rentals” and are a much more cost-effective solution for businesses with ongoing copying requirements.

Quality Copiers at Your Fingertips

Now that you know how to successfully approach a copier lease negotiation, the only thing left is to find a reliable dealer and start this exciting process. If you operate your business from Mill Creek, you won’t have to look for long, as Copiers Etcetera Inc. has you covered for all your copying needs (including copiers for lease).

Since we always stay true to our tagline, “A business built on reputation,” you can rest assured that you’ll receive top-notch copiers from a trusted partner. Contact our team today to get the ball rolling.