Paper still reigns supreme when it comes to workflows in the modern office. So, it’s no surprise that businesses are always looking for ways to reduce their printing costs for monochrome and color documents. Today’s color multifunction printers offer reliable, high-quality color printing that can be done in-house, all at reasonable costs that are more affordable with each passing year. Here’s a detailed look into how color multifunction printers can benefit your Washington business.

The Benefits of Color Multifunction Printers

Think of the color multifunction printer as the Swiss Army Knife of document management. These devices can do more than just print out color documents – you can also scan, copy and fax, all from the same machine. Additionally, wireless networking features make these devices perfect for mobile printing.

Consider the benefits of upgrading to a color multifunction printer for your office environment:

A Compact, All-in-One Solution

A color multifunction printer can easily replace an entire office’s worth of standalone printers, copiers, and fax machines. Not only does that help streamline workflows, but it also clears up office clutter.

Replacing multiple devices with one color multifunction printer can help free up floor space for other uses. For instance, if you need to accommodate a larger workforce or improve the workability of your existing office layout.

Greater Convenience and Control

Combining four common types of office equipment into a single compact machine does wonders for productivity since workers no longer have to migrate from device to device. It also makes the print environment easier to control by centralizing all printing functions at a single point.

Companies will appreciate the improved security that a multifunction printer in a centralized location provides as opposed to having several machines in different locations. Access control and tracking are also made easier with a single centralized device, which helps cut down on unauthorized printing and potential security breaches through unattended documents.

Your office personnel will also find their new color multifunction printers easier to use. Large touch screen displays with intuitive navigation features make carrying out everyday tasks easier and faster. Users can access standard printing, scanning, and copying features with only one or two quick actions. Advanced functions are readily available when needed.

Reduced Office Costs

Think about how many standalone printers, copiers, scanners, and fax machines you currently have in your office and how much it costs to supply and maintain them. Consumables make up a significant portion of maintenance and upkeep costs for office devices. Utility costs are also a concern.

Consolidating all of your current office devices into a single multifunction printer not only lowers maintenance costs but also reduces the number of consumables needed like ink and toner. Consolidation also reduces costs by streamlining purchasing and acquisitions.

Like most new office devices, the latest in color multifunction printers bear the ENERGY STAR label, signifying that these devices are more efficient than their older counterparts. According to the U.S. Environmental Protection Agency, ENERGY STAR-certified multifunction printers are 40% to 50% more efficient than standard models.

Why You Should Be Printing in Color

You’re probably thinking to yourself, “why should I choose a color multifunction printer when a black and white model would do?” While there are many reasons for a business to stick with monochrome printing, investing in a color multifunction printer offers several benefits.

Consider the Visual Impact of Color

There’s no disputing the impact that bright, crisp visuals can have on viewers. That’s especially important when it comes to documents. Monochrome multifunction printers excel at making crisp text-only documents, but a color printer shines everywhere else. An image printed in grayscale simply lacks the visual punch it would otherwise have when printed in color.

If your office regularly produces presentation materials and other documents that demand the reader’s attention, then a color multifunction printer is the only way to go. After all, studies show that readers retain information more effectively when it is presented in color.

Consider the Utility of Color Multifunction Printers

Now, think about how useful a color multifunction printer can be around the office. Even if you only occasionally print documents and other materials in color, having an in-house solution offers many benefits. For starters, it eliminates the need for outsourcing your color print jobs to a local printer or copy center.

In-house color document creation also minimizes waste, which reduces print costs while making the entire process more cost-efficient. Think of the trial and error involved in color matching, proofing, etc. Having your own color multifunction printer gives you more control over the print process and fewer costly printing errors.

Quick Highlights of Leasing Color Multifunction Printers

Thanks to flexible leasing options made available by most office equipment vendors, color multifunction printers are a financially attractive option for SMBs and large corporations alike. Consider the advantages that leasing your next color multifunction printer offers over a traditional purchase:

• Leasing gives you the financial edge. An outright purchase may tie up operating capital you can’t afford to lose, whereas a lease gives your business more room to maneuver financially. Flexible lease terms and fixed monthly payments can also be advantageous for your Washington business.
• Upgrades come sooner when leasing your equipment. If you like being at the cutting edge of print technology, leasing allows you to remain innovative through faster equipment upgrades.
• Don’t forget about the tax benefits of leasing. You can deduct your next color multifunction printer lease from your tax return as an operating expense without any depreciation schedules to deal with.

Whether you’re looking to consolidate your office equipment or upgrade an aging print fleet, a color multifunction printer makes sense for your Mill Creek business. The benefits mentioned above are hard to ignore, even for SMBs on a strict budget.

If you think the time is right to add a new color multifunction printer to your office fleet, get in touch with Copiers Etcetera today.