The best copier for your business will be able to tackle all of your copying needs and require minimal upkeep to remain in good working condition during its years of dutiful service. Business copiers come in a huge variety of types, each with its own set of unique features and attributes.

From monochrome or color options to faster copy speeds, the perfect business copier solution will be affordable and hold up to the daily needs of your specific business. The right copier can result in big savings, given that the average office worker in the U.S. runs through 10,000 sheets of paper each year.

This article will cover the information you need to know to make the right decision and save time and money in the process.

Types of Business Copiers

No two businesses are identical however similar they appear on the surface. Business copier requirements can fluctuate hugely from business to business depending on an endless list of nuanced factors. The type of business copier best suited to your workplace will hinge on these factors but it’s crucial to know what options are out there.

Multifunction Copiers

Currently, the U.S. business copier market is moving in the direction of multifunction copiers. The reason for their increasing prevalence in U.S. businesses is based on their power to greatly streamline several document-related tasks.

In terms of sheer diversity of uses and functions, multifunction copiers stand head and shoulders above their counterparts. Hence, they’re often referred to as all-in-one copiers and depending on the model can handle tasks such as:

  • Copying
  • Printing
  • Faxing
  • Network capabilities
  • Scanning
  • Document management
  • Color and black-and-white copy capabilities

This broad scope of handy functions can be a real money saver for your business. Rather than purchasing a bunch of different pieces of office equipment to meet demands, you only need a single device.

Desktop Copiers

As the name suggests, these copiers are smaller than your average copier and typically can only be used for A4-size paper or below. However, despite their compact dimensions and limited paper size, modern iterations of these copiers can be imbued with similar capabilities that multifunction copiers offer.

Furthermore, while their size and printing constraints may be a drawback for larger businesses with high-volume needs, it can be the reverse for smaller workplaces. Desktop copiers can be spread throughout the office at convenient locations and easily moved as required. In terms of other advantages for small to midsize businesses (SMEs), they can include:

  • Relatively inexpensive up-front investment
  • Versatility and mobility
  • Minimal space requirements
  • Simple user interface
  • Convenience

Monochrome Copiers

Mono means singular and that’s exactly what these copiers do, print in a single color. Monochrome copiers are limited to generating black-and-white copies only. Therefore, evaluating if this is the right copier for your business is a simple equation.

For workplaces that only deal in text copies, they’re a perfect choice and are cheaper compared to other more advanced one-color copiers. However, in workplaces that need to make copies in color, monochrome copiers will obviously be unable to meet those demands. That being said, they do have some benefits that make them a viable option to consider such as:

  • Cheaper cartridge replacement costs and increased lifespan of toner cartridges
  • Super simple operation
  • Affordability
  • Consistency
  • Rapid printing speeds

Color Copiers

In sharp contrast to monochrome copiers, color copiers can produce copies in the entire color spectrum. The ability to produce high-resolution copies in any color is a huge advantage for many businesses, especially businesses in the creative field. However, any business that values the visual impact that vivid color copies can provide should consider a color copier.

Color copiers are the ideal copier for imbuing a sense of professionalism, a touch of creative flair, image copying, and more without having to break the bank.

Wide Format Copiers

Wide format copiers are highly specialized pieces of equipment, specially designed for copying and printing larger paper sizes. Their technical nature puts them at the upper end in terms of costs. However, for businesses that require copies in A2, A3, and beyond they’re the only copier that can do the job.

The main types of businesses that utilize wide-format printers are:

  • Construction, architectural, and engineering organizations
  • Graphic design companies
  • Community colleges and other educational institutions
  • Art galleries and other exhibition studios
  • Specialized printing centers
  • Promotional companies such as advertising and marketing
  • Signage companies

Benefits of Selecting the Right Business Copiers

The U.S. copier and printer market posts a staggering $1.4 billion in annual revenue. This clearly illustrates how vital copiers remain in the office space during the digital transformation that is reshaping workplaces around the globe. The benefits to be gained from choosing the ideal business copier for your business can make a big difference from a money and time standpoint. However, that’s not all it can do for your business. Other benefits include:

Reputation and Customer Satisfaction

By providing clients and customers with high-quality copies, you can greatly enhance the standing of your business in their eyes. High-caliber copies can convey a sense of professionalism that establishes and builds trust in your business’s credibility.

Cost Savings

Choosing the right copier can result in substantial cost savings for your business. There are many avenues for achieving this such as selecting a printer that is not overdesigned for your business needs to avoiding paying for features that aren’t required. Furthermore, considering energy-efficient models and cartridge lifespans and replacement costs can keep money in your pocket for better allocation.

Productivity

Copiers that are best suited to your specific business needs can streamline workflow and increase productivity. Furthermore, high-speed copiers and copiers that can complete simultaneous tasks can be equally beneficial from a productivity perspective.

Downtime

Ensuring that your copier of choice is durable and reliable and that the manufacturer has sufficient maintenance and support systems in place can make a big difference in reducing downtime. The average cost per minute of downtime can range from hundreds for smaller businesses to thousands for larger ones. That’s further compounded by the fact that downtime also limits your business’s ability to meet deadlines.

Fit Out Your Office With the Ultimate Setup

There’s no doubt that finding the right copier for your office can save vast amounts of money and time. The correct device will do the job it’s required to do and have the dual effects of reduced downtime and increased productivity. Not to mention it will produce better outcomes internally and for external clients and customers.

If you want to ensure your office is fitted out with the ideal copier, Copiers Etcetera is here to provide expert advice to help you make the right call for your business. Feel free to contact Copiers Etcetera for all your business copier needs in the Mill Creek area.